Invoice Template Guide: How to Write an Invoice (+ 18 Invoice Examples)
What’s more exciting than getting your first customer? Getting your first payment! Having a professional invoice template is important for bookkeeping and legal records. It also plays a factor in getting paid faster and building trust with your customers.
We’ll cover how to create the perfect invoice along with branded invoice templates to keep your business running smoothly. Let’s get started!
What’s an invoice and why do you need it?
An invoice is an itemized record of work done for a client, and the amount of money owed. Apart from requesting payment for your product or service, invoices are great for:
- Taxes and finances
- Legal records
- Work completed
How to brand your invoice template
Branding is critical to building professionalism and trust with your customers. Incorporating your brand identity in your invoice makes your business and services more legitimate in the eyes of your customer.
Here are some tips on creating a consistent visual brand through your invoices:
- Use your brand fonts for all headings and body copy
- Add your logo to the top or bottom of your invoice
- Use your brand colors for line breaks, headings, or design elements
How to write an invoice template
Here’s a checklist of the items you should have in your invoice template:
- Your business name, address, and phone number
- Customer’s name, address, and phone number
- List of products or services completed
- A unique invoice number and date issued
- Total invoiced amount and taxes
- Payment terms and due date
- Payment instructions
You can also boost your brand following by including your social media handles on your invoice!
With Looka’s Brand Kit, you’ll get access to our invoice tool that generates perfectly branded invoices. You can edit and organize by order number, as well as adjust the colors and layout.
18 Invoice template examples for inspiration
Some businesses need a striking invoice, while others need a professional one. Either way, we’ve got branded invoice templates ready to go in the Looka Brand Kit.
Check out the invoice templates below to find the perfect fit for your brand.
Freelance invoice templates
Freelance invoices are an itemized list of services completed. So, they should be branded and contain payment information to make payment processing easier.
Check out the invoice examples below, and edit your own branded invoice templates on Looka!
Contractor invoice templates
From plumbing to landscaping, invoices make keeping track of clients and services easy. Check out the contractor invoice examples below!
Consulting invoice templates
Consulting businesses usually have longer-term services than freelancers, but a similar outline applies. Feel free to let your brand personality shine through your invoices! Check out the invoice examples below.
Creative invoice templates
Creative industries show their creativity at any given chance. Invoices included! The invoices below carry all essential invoice information while adding personality and unforgettable flair. Some invoices are so striking, you simply can’t ignore them.
Beauty invoice templates
If you want your beauty business invoices to glow like your customers, check out the invoice templates below.
How to keep track of invoices
There are tons of free options available for your small business. You can use something simple like Google Sheets or opt for more sophisticated software like Freshbooks and Quickbooks.
Organize your invoices by invoice number, and fill in all details from customer name to services/products provided for easy reference. Lastly, Use a cloud-based platform so that you can access this information at any time and won’t risk losing it.
Invoice template takeaways
Keep these main takeaways on branded invoice templates in mind as you create your invoices:
- Branded invoicing helps build your brand
- Builds trust and professionalism
- Gets you paid faster
- Easier to keep track of your work and pending payments